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Senior Secretary at United Nations High Commissioner for Refugees (UNHCR)

Senior Secretary at United Nations High Commissioner for Refugees (UNHCR)

United Nations High Commissioner for Refugees (UNHCR) was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.We are recruiting to fill the position below:Job Title: Senior SecretaryPosition Number: 10026311Location: AbujaCategory: Executive Assistant/Personal Assistant/Senior SecretaryGrade: GS – 5Duration of Contract: 1 YearContract Type: Fixed Term AppointmentContext, Duties and ResponsibilitiesUnder the supervision of the Representative, the Senior Secretary shall be responsible for office management, secretarial and administrative support to the country officeAs per specific instructions, the incumbent will be guided by the Representative who provides general outline of assignments and reviews the completed work for accuracy and conformance with objectivesSubject to the nature of the task/assignment, he/she will work independently on routine tasks, while S/He will follow instructions of the supervisor for more complex issues.The Senior Secretary will also liaise with other internal or external entities to ensure effective delivery of services and achievement of objectives of the office.The incumbent shall carry out the following responsibilities:Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretionArrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetingsPrepare correspondence, documents and reports, some of which are highly confidentialReceive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.Assist in making travel arrangements/claims;Assist in the preparation of visit programmes, briefings on issues covered by the office, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.Liaise at an appropriate level with other units/Sections, HQ services, Regional Representations and country offices, as applicable, to facilitate the work of the office.Perform other relevant duties as required. 

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Source: NG Careers

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